WORKFORCE DEVELOPMENT BOARD SDA-83, INC.
OCTOBER 17,2017
Courtyard Marriott
4915 Pecanland Mall Drive
Monroe, LA.
6:00 P.M.
The Workforce Development Board SDA-83, Inc.,Meeting was called to order at 6:00 P.M., by Mrs.Terri Mitchell, Executive Director. Invocation was given by Mr.Gerry Mims.
Members present: Mr.Steve Henderson, Chair, Mr.Dan Wallace, Ms.T.Bernette Wright, Mr.Douglas Curtis, Mr.Michael Carroll, Mr.Tim Tettleton, Mr.Patrick Savage, Mr.Gerry Mims, Mr.Ken Green, Mr.John Hopkins, Ms.Rosie Brown, Mr.Scott Cox, Mrs.Tana Trichel, Ms.Dottie Henry, Mr.Trevor Barber and Mr.Michael Broussard. Absent: Ms.Amanda McManus, Ms.Sandra Billings, Ms.Lauren Rogers, Mrs.Jerilyn Kelly, Mr.Fred Eubanks, Ms.Jasher Blocker and Dr.Vickie Wheelis.
Guests present: Mr. and Mrs. Walter Stringer and Mr.Joseph Mansour.
Staff present: Mrs.Terri Mitchell, Mrs.Shae Cheatham, Mrs.Katie McCarty, Mrs.Mary Pat Polk and Ms.Judy Milton.
Mr.Henderson called for a motion to amend the agenda to add the following item:
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Policy # 600-04-01 Probation Policy for HIP Participants
A motion to amend the agenda was made by Mr.John Hopkins and seconded by Mr.Scott Cox. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
Mr.Henderson called on Mrs.Terri Mitchell for the Executive Director’s Report.
Mrs.Mitchell reported on the following items:
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Minutes – July 18, 2017 Workforce Development Board Meeting – Mr.Henderson called for a motion to approve the minutes of the July 18,2017 Meeting.A motion for approval was made by Mrs.Tana Trichel and seconded by Ms.Rosie Brown.Abstained: None, Opposed: None, All in Favor: All.MOTION PASSED.
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Special Presentation – Mrs.Mitchell presented Mr.Walter Stringer with an appreciation plaque for his twenty four years of service as a board member to the Workforce Development Board.
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Resolution of Board of Directors – The Resolution reads .Mrs.Mitchell asked for approval for the Resolution of Board of Directors to fully authorize and empower her to conduct and transact all business activities of the Corporation regarding banking, employee actions, etc, with the ratification of the board at the next meeting.She stated this was a re-authorization of approval given in 2015. A motion for approval was made by Ms.Rosie Brown and seconded by Mr.Patrick Savage. Abstained: None, Opposed: None, All in Favor: All.MOTION PASSED.
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Policy Updates
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Policy # 100-19 One Stop Operator Selection Process – Mrs.Mitchell stated this Policy establishes a competitive procurement process for the selection of a One Stop Operator and the data that was used in the RFP is included in this Policy. A motion for approval was made by Mr.John Hopkins and seconded by Mrs.Tana Trichel. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 100-20 Multi Functional Role Guidance – Mrs.Mitchell stated this Policy will provide guidance for firewalls where LWDB-83 functions in a variety of roles, including fiscal agent, administrative entity and Career/Youth Services Provider. A motion for approval was made by Mr.Douglas Curtis and seconded by Mr.Patrick Savage. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 300-02 Guidance on Follow Up Services - Mrs.McCarty stated this Policy for Follow Up Services will provide support and guidance after placement in employment to facilitate; sustained employment and educational achievement, advancement along a job and/or educational ladder, and personal development. A motion for approval was made by Mr.Douglas Curtis and seconded by Mr.Tim Tettleton. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 400-03 Local Business Service Team SOP – Mrs.McCarty stated this Policy describes how WIOA is designed to assist businesses in finding skilled workers and to enhance access to other important workforce services, and how the Business Service Team is the bridge between hiring employers and job seekers. A motion for approval was made by Mr.Tim Tettleton and seconded by Mr.John Hopkins. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 400-04 Guidance on WIOA Work Based Training – Mrs.McCarty stated this Policy described how WIOA provides enhanced access and flexibility for work based training options, such as Registered Apprenticeship (RA), OJT and customized training, and these types of training allow employers to train their employees while continuing to be productive members of the workforce. A motion for approval was made by Mr.Trevor Barber and seconded by Mr.Patrick Savage. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 400-05 Guidance on Incumbent Worker Training Program – Mrs.McCarty stated this Policy offers guidance on Incumbent Worker Training and how this training can help an employee to upgrade his/her skills or obtain a professional certification. She stated that local areas may use up to twenty (20) percent of their local adult and dislocated worker funds for incumbent worker training. A motion for approval was made by Mr.Scott Cox and seconded by Mr.Douglas Curtis. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 600-03-02 (HIP) Project for Out of School Youth – Mrs.McCarty stated the changes to this Policy are the incentive amounts being increased. This includes the enrollment incentive, assessment incentive, attendance incentive and accomplished WE incentive. A motion for approval was made by Mr.John Hopkins and seconded by Mr.Patrick Savage. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
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Policy # 600-04-01 Probation Policy for (HIP) Participants – Mrs.McCarty stated this Policy discusses HIP participants who do not achieve progress in accordance with the standards. She discussed the first offense, second offense and third offense violations and what measures would be taken. A motion for approval was made by Mr.Tim Tettleton and seconded by Mrs.Tana Trichel. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
5. Amend Personnel Policies to include Employee Benefits – Mrs.Mitchell asked for approval to amend the Personnel
Policies to clarify specific employee benefits for health and dental insurance and deferred compensation employer contributing benefits. A motion for approval was made by Mrs.Tana Trichel and seconded by Ms.Rosie Brown.Abstained: None, Opposed: None, All in Favor: All.MOTION PASSED.
6. Approve Local Governance Agreement – Mrs.Mitchell stated the Local Governance Agreement will identify the roles and responsibilities between the Local Workforce Development Area 83 (CEO Consortium), Union Parish Police Jury (Grant Recipient), Workforce Development Board SDA-83, Workforce Development Board SDA-83 Director, serving as the administrative entity, fiscal agent and provider of career/youth services and Louisiana Delta Community College serving as the One Stop Operator.She stated this agreement will set firewalls and create internal control.A motion for approval was made by Mr.John Hopkins and seconded by Mr.Patrick Savage.Abstained: None, Opposed: None, All in Favor: All.MOTION PASSED.
7. Present PY17/FY18 Budget – Mrs.Mitchell presented the 2017-2018 budget with WIOA allocations of $ 1,735,215, WIOA PY16/FY17 Carryover of $ 485,598, STEP Contract $ 41,500, NEG DW/Sector Strategy $ 201,095, Ticket to Work $ 10,718, HPOG Impact Study $ 89,987 and PHOCAS $ 2,770,000.00 for a total of funds available of $ 5,334,113.00.A motion to approve the budget and to add $ 5,000 to staff development was made by Ms.Rosie Brown and seconded by Ms.T.Bernette Wright.Abstained: None, Opposed: None, All in Favor: All.MOTION PASSED.
8. Budget Comparison Actual/Budget PY17-FY18 – Mrs.Mitchell discussed the budget comparison actual/budget PY17-FY18 Report and requested approval to move unallocated budget amounts to line items where needed.After discussion, a motion for approval to amend this budget was made by Mrs.Tana Trichel and seconded by Mr.Patrick Savage. Abstained: None, Opposed: None, All in favor: All.MOTION PASSED.
9. Health Insurance Plan – Mrs.Mitchell stated that upon their request, she had done a review of the salary structure of the board staff and that many had reached their end range. Her research indicated that our salary ranges are comparable to others across the state. She would like for the board to consider increasing the amount they were contributing for the employee only portion of the health insurance premium. She stated the Board was currently paying $ 550.00 per month on each employee’s insurance premium, and because the insurance costs were increasing, she proposed increasing that amount to $ 650.00 a month, which would be an additional $ 100.00 per month per employee.She stated the recommended renewal policy with Blue Cross would be the Gold 70/50/$ 500 Plan.After discussion, a motion to approve the additional $ 100 per month and the Gold Plan was made by Mrs.Tana Trichel and seconded by Mr.Gerry Mims.Abstained: Mr.Dan Wallace abstained because of a perceived conflict of interest because his sister in law is a staff member. Opposed: None, All in Favor: All.MOTION PASSED.
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Mr.Henderson called on Mr.Joe Mansour for the One Stop Operator Report.
Mr.Mansour gave an update on the activities of the One Stop Operator.
Mr.Henderson called on Mrs.Katie McCarty for the WIOA Title I Services Update.
Mrs.McCarty gave an update on the Career Solutions Centers activities.
Mr.Henderson called on Mrs.Shae Cheatham for the PHOCAS update.
Mrs.Shae Cheatham gave an update on the PHOCAS Program activities.
Mr.Henderson called for a motion to adjourn the meeting.
A motion to adjourn was made by Mr.Ken Green and seconded by Mr.John Hopkins. Abstained: None, Opposed: None, All in Favor: All. MOTION PASSED.
The meeting adjourned at 7:25 P.M.
Transcribed by Judy Milton
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Judy Milton
WDB Planning Assistant
Approved at January 16, 2018 Meeting
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Steve Henderson
Chairperson
WDB-83